Foundation Minutes for Oct. 4, 2016

Rotary Foundation of Media Board Meeting of October 4, 2016

Members present: Govinda Malya, Nancy Geisel, Gary Zebrowski, George Beatty, Larry Smoose, Courtney Ballauer.

Others present: Dan Lievens

The meeting was called to order at 9:05 a.m. at the Court Diner. The minutes were approved as presented. (Courtney/George)

Treasurer’s Report:

Gary Zebrowski reported that the fund balance is $45,700 with $10,500 in reserve for our committed Global Projects and $1,000 in reserve for the airfare committed for the Wine Auction trip. Larry Smoose noted that funds transferred a few years ago from the HCI organization for Youth Leadership should also be in the restricted account. It was determined that the amount remaining in the original gift was $7450. The remainder of the funds ($27,000) will then be placed in the three categories earlier agreed on by the board – 10% for emergency needs, 10% as a contingency and 80% for distribution of grants.

Foundation email and web addresses:

The email address is RotaryFoundationofMedia@gmail.com and the president will monitor it. The website is www.rotaryfoundationofmedia7450.org

Letterhead and Grant Proposal form:

The final versions of the letterhead and grant proposal forms, designed by Courtney, were reviewed. It was suggested that an editable version of the Grant Proposal Form be available so people can simply type the appropriate information directly on the form. Courtney will work on this. The new form will be available on the website and will also be at the sign in table at club meetings to encourage members to apply for grants.

Elwyn Grant Proposal:

A Grant proposal from Elwyn was submitted by Virginia Falkenbach in the form of a letter. It would be a three year project. Virginia will be asked to contact Elwyn to submit the proposal on the new form and also to talk to Elwyn about the possibility of some hands-on element of the project that club members could participate in. If it is returned in timely fashion, the board will review it next month.

There was some discussion about organizations that submit grant requests every year and whether we want organizations to expect annual grants. The board did not want to immediately create restrictions, but noted that each request would be considered separately

and all request must meet the requirements of being in one of the five areas of emphasis outlined by Rotary International.

Power point presentation:

Govinda previewed the powerpoint presentation that he had prepared for club viewing at the upcoming lunch on October 6. The board suggested a few changes and additions to the slides and commended Govinda for his work in preparing the powerpoint.

With no additional business the meeting adjourned at 10:20 a.m.

NEXT MEETINGS:

November 15, 2016, 9:00 a.m. at the Court Diner

December 20, 2016, 9:00 a.m. at the Court Diner

Respectfully submitted, Larry Smoose, Secretary